Come work with us

SUNY Potsdam’s College Libraries are hiring — come work with us.  Our current librarian with responsibility for the Archives, Jane Subramanian, has gone to part-time work in anticipation of retirement, and we are hiring a College Archivist to pick up where she will leave off.  More info below or in the College’s online employment system.

General Description

SUNY Potsdam seeks a forward-looking, service-oriented, hands-on archivist to provide leadership for the College Libraries’ College Archives and Special Collections in support of the teaching, research, and preservation needs of the College community. Reporting to the Director of Libraries, the College Archivist has overall responsibility for the administration and management of the institutional records of the College and its history, organizing and preserving these collections and providing an array of reference services to a varied constituency.

SUNY Potsdam was founded in 1816, and is deeply proud of its status as one of the 100 oldest continuously operating institutions of higher education in the United States. The College Archives and Special Collections at SUNY Potsdam represent the College’s nearly 200 year history, and an enthusiastic and energetic College Archivist will play a key role in supporting the College’s Bicentennial celebration due to begin in the fall of 2015. The run-up to the Bicentennial is expected to generate considerable interest and donations of college-related historical materials from alumni and friends of the College, requiring an agile and flexible approach to managing and accessioning new materials.

The College Archives and Special Collections collect, preserve, and document the College’s history, and use our collections to support instructional programs and research needs of the college community. The College Archives contain papers, photographs, media, and selected memorabilia relative to the history of SUNY Potsdam, including Potsdam Normal (formed in 1869) and some material related to the earlier St. Lawrence Academy, formed in 1816, as well as equivalent historic records and materials relative to the Crane School of Music, birthplace of American music education. Special Collections at SUNY Potsdam include monographs focused on the history of Northern N.Y., Adirondack region, St. Lawrence River and Seaway, and county histories of New York State, as well as the papers of two Congressmen, Bertrand Snell and David Martin. Some digitization has been accomplished; around 1200 photographs have been scanned, and scanning of full runs of the student newspaper and college yearbooks will be completed in 2010-2011.

This is a tenure-track faculty position, subject to criteria for reappointment, promotion and tenure as established by the SUNY Board of Trustees and described in the College’s Faculty Handbook and the Personnel Policies of the College Libraries. Faculty rank will be determined based on the successful candidate’s qualifications, with a minimum salary of $45,000.

Job Responsibilities
— Appraises, accessions, arranges, describes, and processes archival collections.
— Develops print and electronic access tools, and provides access to online collections and services.
— Interacts with, directs, and assists researchers, donors, alumni, and friends of the College.
— Engages in active educational outreach to faculty and students whose research interests overlap with the holdings of the College Archives and Special Collections, including but not limited to instruction to students in use of the collections, supervision of academic credit-bearing internships, and information literacy work with courses for which the archives and special collections are integral to the syllabus.
— Enhances and exploits the archival and special collections for the purposes of research and the historical record as needed by the College and the college community.
— Administrative responsibilities include planning, budgeting, facilities management, as well as recruitment, evaluation, and supervision of student employees, academic student interns, and volunteers.

Required Qualifications
— Master’s degree from an ALA-accredited program for library and information-science or Master’s degree in archival studies, history, museum studies, or related discipline.
— A concentration or certification in archival studies.
— Demonstrated command of archival theory and practice, including arrangement, description, and collection management processes for archival materials.
— Demonstrated ability to appraise historical records.
— Knowledge of information technologies appropriate to special collections and archives, and familiarity with database management, word processing, spreadsheet software, and web-based applications and technologies used in an archival environment.
— Familiarity with standards for metadata creation.
— Strong written and verbal communication skills.

Preferred Qualifications:
— At least two years professional experience in an archival setting
— Demonstrated successful experience with project management
— Demonstrated experience creating finding aids
— Experience working with students, faculty, and alumni on individual research projects.
— Experience working with donor communities and actively soliciting appropriate donations of historic collections and materials.
— Proven ability to apply new technologies in information management.
— Ability to assist patrons with archival music material.
— Ability to work independently and to exercise discretion, initiative, and judgment
— Ability to work harmoniously and effectively with others on a daily basis

Special Instructions to Applicants:
To be considered, applicants must submit a Curriculum Vita, a cover letter that addresses details of both the required and preferred qualifications, and contact information for 3 professional references. Though the position is open until filled, applications received before February 14, 2011 will receive fullest consideration.

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